Meeting Planners


The Waco Convention & Visitors Bureau can assist meeting and event planners in the following ways:

  • Check date availability at hotels and venues
  • Prepare a written convention bid
  • Conduct a site tour of venues, hotels, attractions for you and your board or committee
  • Obtain written price quotes on Waco hotel rooms over specific date periods, using our automated system
  • Prepare a bid from the Waco Convention Center for a specific set of dates
  • Guide you through the process of planning a convention or meeting in Waco
  • Assist with booking events at the Extraco Events Center, McLane Stadium, and other venues

Meeting Planner Guide

We are pleased to present the Waco Meeting, Convention, and Event Planner Guide.

Waco Meeting Planner Guide (PDF)

Find a Venue

Looking for a great venue? Click here for a list of meeting venues.

Meeting Forms

To discuss your needs, please contact Rhonda Sullivan, CMP, Director of Sales, at (254) 750-5814 or email her at rhondas@wacotx.gov. Ready to send us your RFP? Please fill out the form below!

Submit an RFP

Waco Convention Center Booking Request