Meeting Planners

The Waco Convention & Visitors Bureau can assist meeting and event planners in the following ways:

  • Check date availability at hotels and venues
  • Prepare a written convention bid
  • Conduct a site tour of venues, hotels, attractions for you and your board or committee
  • Obtain written price quotes on Waco hotel rooms over specific date periods, using our automated system
  • Prepare a bid from the Waco Convention Center for a specific set of dates
  • Guide you through the process of planning a convention or meeting in Waco
  • Assist with booking events at the Extraco Events Center, McLane Stadium, and other venues

Meeting Planner Guide 2017-18

We are pleased to present the 2017-18 Waco Meeting, Convention, and Event Planner Guide.

Waco Meeting Planner Guide 2017-18 (PDF)

Sports Planner Guide 2017-18

We are pleased to present the 2017-18 Waco Sports Planner Guide.

Waco Sports Planner Guide 2017-18

To discuss your needs, please contact Rhonda Sullivan, CMP, Director of Sales, at (254) 750-5814 or email her at rhondas@wacotx.gov. Ready to send us your RFP? Please fill out the form below!

Send us an RFP